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Client List
Jobscan has been installed in Joineries; Engineering Workshops; Furniture Manufacturers; Fabricators; Assemblers; Sign makers; Repair & Service Workshops. JobScan can also be customised to suit individual user requirements.
Clients include: Ballingly 2000, Dunmore Woodwork, Flynn Joinery, Loughnan Joinery, Galway Stainless, TMC Fabrication, Precise Engineers, MCR Steelworks, KM Engineering, Flanco Engineering, PMG Tooling, Lennane Tool & Die, Croom Precision, Elite Tool & Die, Tammdek Tooling, Dawnlough, Irish Contract Seating, Craftsman Furniture, Manning Furniture, Redwood Design, Abbeyoney Furniture, Oakline Furniture, Roche Manufacturing, Geon Engineering, Meditec Medical, Irish Prestige Signs, Gaelite Signs & many more...
Irish Independant Article
Time is of the essence for Roche Manufacturing Jimmy RocheAny company that bills out based on the amount of time spent on a job is dependent on employees accurately filling in time sheets. But how many companies have undercharged clients because one employee couldn't remember on Friday evening what he or she had been doing on Tuesday morning' Roche Manufacturing in Claregalway, Co Galway, used to have that problem until two years ago, when it installed Jobscan from Bariant Systems, a Shankill, Co Dublin-based software developer. Now managing director Jimmy Roche (pictured) can see at a glance how much a job is costing him.

Roche Manufacturing is a small, 11-person product-orientated company that designs and manufactures machinery for various specialist applications such as the manufacture and processing of pre-stressed concrete and installation of power lines.

Many of its machines are hand-built to meet specific client requirements. It is the only company in Ireland or the UK to manufacture this type of machinery.

'Before we installed Jobscan we were doing everything manually,' recalls Roche. 'We were depending on the employees to have everything written up. Sometimes the quality of the writing wasn't the best and making sense of it wasn't easy. It did work but it worked with difficulty. We found that an operative would be working on a job and then he might ask someone else to work with him for, say, half a day. Invariably that time was lost. We didn't know where it went and we had no real recourse to finding out,' he adds.

Concerned that this lost time was eating into the company's profitability, Roche began looking around for a solution. He looked at a number of packages but found that many of them were expensive and extremely sophisticated. 'They were totally over the top for a company of our size,' he says. 'They were for running multinationals or something like that. We needed something that was relatively inexpensive but effective.'

Roche eventually selected Jobscan, primarily for its ease of use as he wanted a system that his operatives would feel comfortable using.

Jobscan uses a barcode system. When a new job is created, the software generates a jobsheet with a barcode that represents the job number and the name of the client. The sheet is placed in a scanning station on the shop floor. Each operative has his or her own identifying barcode. As they start work on a job they first scan their own barcode and then that of the job with a handheld barcode scanner. When they finish a job they repeat the procedure to log off. If they forget to log off a job before logging onto a new one, the system will alert them.

The data is collected centrally and based on the cost per hour of each operative ' different operatives can be billed out at different rates ' the total labour cost is automatically calculated. In addition, as invoices come in, office manager Mary Connolly categorises them according to the job they refer to and enters them in the Jobscan system.

At the end of the job a full report is generated and Roche can see how much a particular job cost for labour and materials. It can also calculate profit margins based on the amount that was billed to the client.

The increased accuracy has brought many benefits to Roche Manufacturing. For a start, jobs are being billed accurately so profits are going up. In addition, Roche finds he is able to give more accurate quotes. 'We often have to give quotes for large jobs and this is the biggest benefit to me. I'm more confident that our pricings and costings are accurate. Our jobs are not repeat jobs. Very often there are slight variations, because we are in a niche area. The machines we manufacture are almost hand-built for a specific purpose. There are variations between jobs and we have to keep track of those. If we don't we can lose money.

'I think as well it makes Mary's job at the clerical end much easier. All she has to think of is assigning job numbers of invoices. She doesn't have to think of chasing down the operatives for time sheets,' he adds.

A side benefit of the improved accuracy is improved transparency. If a client queries an invoice, very often that query might come several months after a job is finished. When it comes to reviewing the invoice Roche has all the historical data to hand and can even give the client a precise breakdown, to the cent, of the costs involved.

When asked if he would recommend it to other small companies he has no hesitation. 'I would,' he says. 'I must say I haven't seen anything better than JobscanPRO. It could be used in any business where a time element is involved. But it would be particularly useful for workshop environments because they have to minimise the amount of paper involved on the workshop floor.'

By David Stewart

JobScan powers the following Engineers, Fabricators, Joiners, Manufacturers & many more.: